Quick Answer: HitPay is invoicing software for Philippine freelancers and SMEs. Each invoice carries a pay link your client can settle by GCash (2.3%), QR Ph or local card (3% + ₱15), plus a 0.2% invoicing fee only when the invoice is paid. Use repeating invoices, automatic reminders and partial payments from the web or the HitPay app.

Invoicing is one of the most common cash flow problems for Philippine SMEs and freelancers. A freelancer in BGC sends a project invoice by email. A Makati events supplier follows up three times before receiving payment. A Cebu-based wholesaler waits two weeks for a bank transfer that could have been an InstaPay transaction settled the same day.

The problem is rarely the invoice itself. It is the gap between sending an invoice and getting paid. The right invoicing platform closes that gap by embedding payment directly into the invoice. As the Bangko Sentral ng Pilipinas continues to push for digital payment adoption, more SMEs are moving away from manual billing toward platforms that automate the whole collection cycle.

This guide compares the top options available to Philippine businesses in 2026, with fees taken from each provider's own pricing page.

What should Philippine SMEs look for in invoicing software?

Not all invoicing tools are built the same. A platform that works for a Manila SaaS startup may not suit a Quezon City service provider or a Davao-based freelancer. The key criteria are:

1. Supported payment methods: does the platform accept GCash, Maya, QR Ph, InstaPay, PESONet and cards in a single invoice?

2. Payout speed: how quickly do funds land in the merchant's bank account?

3. Fee structure: are there monthly fees on top of transaction fees?

4. Automation: can the platform send reminders and repeating invoices without manual effort?

5. Regulation: is the provider registered with the Bangko Sentral ng Pilipinas?

For context on how invoicing fits into a broader payment strategy, the invoice payment guide for SMEs in Southeast Asia covers the full collection cycle in detail.

How do the leading platforms compare on invoicing features?

Rates are from each provider's public pricing page, checked 15 October 2026. Where a provider does not publish a rate, the table says so rather than estimate one.

HitPay: invoicing built for Philippine SMEs

HitPay's invoicing tool lets merchants create itemised invoices, attach payment links that accept GCash, QR Ph (including Maya and participating banks), InstaPay, PESONet, Visa, Mastercard and over-the-counter options (Bayad, ECPay, Palawan), and send them directly to clients. There are no monthly or setup fees: merchants pay the payment method rate plus a 0.2% invoicing fee, only when an invoice is paid.

The platform also supports automated late fees: a fixed amount or percentage applied after a custom grace period, added automatically as a line item on overdue invoices. This removes the manual follow-up burden that costs many SMEs hours each week.

Domestic transactions settle next business day in PHP for local wallet and QR methods. Online card settlements follow a separate schedule. For merchants serving international clients, such as a BGC agency with a Singapore-based client paying via PayNow, cross-border payments settle at T+2.

HitPay Payment Solutions, Inc. is a Registered Operator of Payment Systems (OPSCOR-2023-0006) regulated by the Bangko Sentral ng Pilipinas. For a broader look at what the platform covers, the complete guide to HitPay for Southeast Asian SMEs is a useful reference, and HitPay invoicing for the Philippines shows the product itself.

Best for: SMEs across the Philippines that want no monthly fee, invoicing with embedded multi-method payment collection, and reminders that run themselves.

Best for freelancers: invoice and get paid by GCash or QR Ph in one link

Freelancers rarely need a full accounting suite. They need to send a professional invoice and get paid quickly in the way the client already pays. With HitPay, one invoice carries one pay link: the client opens it and pays by GCash, QR Ph or card, and the invoice is marked paid automatically.

Fees on HitPay are GCash 2.3% and local cards 3% + ₱15, plus 0.2% per paid invoice, with no setup or monthly fees. Repeating invoices handle monthly retainers, and partial payments let a client pay a deposit first. Full rates are on the Philippines pricing page.

PayMongo: a payments platform with an Invoices product

Xendit's published overview of Philippine payment infrastructure highlights how gateway selection affects conversion, a relevant lens when evaluating PayMongo. PayMongo offers Invoices and Payment Links on its Standard plan with no setup or monthly fees; its Storefront store builder is a separate ₱349/month product. Its pricing page lists cards at 3.125% + ₱13.39, international cards at 4.02% + ₱13.39, GCash at 2.23% and Maya at 1.79%.

Best for: Philippine-only businesses that want a wide local wallet set and are comparing per-method rates.

Maya Business: strong for Maya ecosystem merchants

Maya Business suits merchants whose customers mostly use the Maya wallet. It offers Invoice Payments and Payment Links; its public pricing page lists terminal rates, and online invoice rates are not published.

Best for: Businesses with a Maya-centric customer base.

2C2P: enterprise-grade payments

2C2P does not publish self-serve pricing; rates are quoted per business. Fiuu's gateway evaluation framework for the Philippines notes that enterprise platforms often require minimum volumes and integration timelines that exclude early-stage and growth-stage SMEs.

Best for: Large businesses with dedicated technical teams and high transaction volumes.

Airwallex: global treasury, not local invoicing

Airwallex is built for businesses managing multi-currency accounts and cross-border transfers. It does not publish Philippines pricing, and its product is centred on global financial infrastructure rather than local Philippine payment collection.

Best for: Philippines-based businesses with significant international revenue that need multi-currency accounts and FX management.

What is the practical invoicing setup for a Philippine SME?

For a service business in Makati or a freelancer in Cebu, the fastest path to getting paid on an invoice is:

1. Create an itemised invoice in HitPay with line items and payment terms.

2. Turn on automatic reminders, and set a late fee (fixed or percentage) with a custom grace period if you need one.

3. Share the invoice link via email, Viber or Messenger. Clients pay via GCash, QR Ph, card or OTC.

4. Funds settle to the merchant's bank account the next business day in PHP.

For merchants who want to understand how QR-based payment collection fits into this flow, the guide on how to generate QR Ph for your business is a practical companion.

Frequently Asked Questions

What is the best invoicing software for small businesses in the Philippines in 2026?

HitPay is the strongest option for most Philippine SMEs and freelancers in 2026. It has built-in invoicing with no monthly or setup fee, takes GCash, QR Ph, InstaPay, PESONet, cards and over-the-counter payments, and charges the payment method rate plus a 0.2% invoicing fee only when an invoice is paid. Domestic payments settle next business day in PHP.

Does HitPay support GCash and Maya payments on invoices sent to Philippine clients?

Yes. Clients can pay a HitPay invoice by GCash, or by QR Ph from Maya and other participating banks and wallets. Cards, InstaPay, PESONet and over-the-counter channels such as Bayad and ECPay are also available.

Is there a monthly fee for invoicing on HitPay in the Philippines?

No. HitPay has no monthly fee and no setup fee in the Philippines. When an invoice is paid you pay the payment method rate (GCash 2.3%, local cards 3% + ₱15) plus a 0.2% invoicing fee. Full rates are on hitpayapp.com/ph/pricing.

HitPay vs PayMongo for invoicing in the Philippines: which is better for SMEs?

Both offer invoices with no monthly fee for payments. On their pricing pages, HitPay lists GCash at 2.3% and local cards at 3% + ₱15, plus a 0.2% invoicing fee per paid invoice; PayMongo lists GCash at 2.23% and cards at 3.125% + ₱13.39. HitPay adds over-the-counter, InstaPay and PESONet collection, and the same account works in Singapore and Malaysia.

Is HitPay a good invoicing tool for freelancers in the Philippines?

Yes. A freelancer can send an invoice with one pay link and get paid by GCash, QR Ph or card, with no monthly fee. HitPay charges GCash 2.3% or local cards 3% + ₱15, plus 0.2% per paid invoice. See HitPay invoicing for the Philippines.

How fast do invoice payments settle with HitPay in the Philippines?

Domestic invoice payments processed through HitPay settle next business day in PHP. Cross-border payments, for example a Singapore client paying via PayNow, settle at T+2.

Can Philippine SMEs automate late fees on overdue invoices?

HitPay allows merchants to set automated late fees on unpaid invoices. The fee can be a fixed amount or a percentage of the invoice total, applied automatically after a custom grace period. The late fee appears as a line item on the invoice without any manual intervention required.

Is HitPay regulated in the Philippines?

Yes. HitPay Payment Solutions, Inc. is a Registered Operator of Payment Systems (OPSCOR-2023-0006) regulated by the Bangko Sentral ng Pilipinas (BSP). Merchants do not need their own licence to accept payments through HitPay.